This document describes how to manage permissions for docs and sheets, including options on how to configure, view, and apply for permissions.
I. Default Permission Settings
1. Default Permissions for New Files
The default permissions for newly created files are set by the administrator. Contact the administrator for any questions.
2. Configuring Default Access Permissions
From the Lark Drive homepage, click on your profile photo in the upper right corner, then click Settings to set default permissions for newly created files.
II. Configuring Permissions for Docs and Sheets
1.Sharing Docs and Sheets
From the doc or sheet, click the Share button on the upper right corner and enter the name of a colleague or group. After sharing, whoever is mentioned will receive a notification. Alternatively, you can copy the URL and paste it in a chat. Members in the chat will automatically get read permission.
1.2 Document Settings Interface
Owners can configure permissions for their docs and sheets. For example, they can allow others to read, edit, comment on, share, export, copy, print, or create duplicate files.
- •Click Share > Settings in the upper right corner of the file page to open the permission settings panel.
- •The permission settings panel will display the default options. Click Settings to view all options.
2.1 Granting Permissions to Share Files with an External Organization
- •This option is disabled by default, and external users cannot access files shared via links.
- •To share files with an external user, first confirm that the recipient has a account. If both you and the external user have accounts, contact the administrator to confirm whether files can be shared outside the organization.
- •With the administrator's permission, you can enable External Sharing, then send a link to or invite external users.
- •These external users can only read and edit the files shared with them. They cannot see other invited users or send invitations.
- •Files accessible to external users will be labeled as External.
2.2 Enabling Link Sharing
- •This option is disabled by default. Once enabled on a file, all company employees will be able to access the file by following the shared link.
2.3 Who can comment on a file?
- •This option allows you to choose which users can comment on a file.
2.4 Who can share a file? Add and manage collaborators
- •This option allows you to choose which users have invitation permission, indicating they can invite other users to collaborate on a file. Users with invitation permission can invite and remove collaborators.
2.5 Who can create duplicates, print, export, and copy files?
- •This option allows you to choose which users can create duplicate files, print, export, and copy content. Buttons for these functions are not visible to unauthorized users.
2.6 Configuring Permissions for a Specific Collaborator
- •Click Share in the upper right corner of the file to see the list of invited collaborators. Click on the permissions drop-down list to configure permissions for a specificcollaborator.
- •Enter "@username" in a file to mention a user. You can check manually whether to grant permissions to this contact.
3. Transferring Ownership of a Doc or Sheet
You can transfer ownership of a file or form by clicking the Share button in the upper right corner and search for the user you wish to transfer ownership to. Click Set as the owner.
III. Viewing and Applying for File Permissions
- •Hover over the Share button in the top right corner of the file page to view your file permissions.
- •You can request the owner of a file for read, edit, or share permission. In the upper right corner of the file page, click Share > Apply for Permissions to send a request to the owner. You can also add a remarks to the request.