Remote work and telecommuting have become common terms as companies around the world adjust to the impact of the coronavirus pandemic.
But with the right tools, teams can collaborate and communicate, even with the physical distance between them.
Use it to: Communicate while working remotely
Video meetings are used to support remote workers and face-to-face team communication. Still, video meetings and instant messaging alone can't reproduce the kind of workplace environment — one that supports informal interaction and collaboration — you might be used to.
This post illustrates how Lark Team used video conferencing to maintain real-time collaboration in a remote work setting.
⏰ Host daily video conference meetings
| Maintain a sense of routine even when working from home with daily "face-to-face" meetings
Teams can participate in daily or weekly stand ups to stay abreast of the latest project developments.
Best Practices: Schedule Meetings ahead of time. Get all your team members involved. Create recurring event on the Calendar.
Meeting hosts can also share their screens with participants, update their teams on the progress of projects, and clarify daily to-dos. Those check-ins make it easier for team members to work independently on shared projects.
💻 Communicate across departments with video conferencing
| Use "face-to-face" communication when there's a clear mission with many collaborators
Communicating across departments can difficult. With too many collaborators, teams might have difficulty setting a plan and aligning goals.
Best Practices: When you have a large group with a task that requires cross-department collaboration, schedule a meeting time, plan for discussion of topics among meeting participants, and form an implementation plan.
Meeting groups can be created to allow for greater focus. Then, share a Doc to facilitate the discussion. Meeting participants could read, comment, and discuss points in the Doc during the video meeting. When the video meeting ended, the meeting host was able to convert the meeting group into a regular group chat to enable convenient discussion.
🆘 Complete urgent tasks with video conferencing
Getting the team to simultaneously edit together while communicating
To complete a task in the shortest possible time, the key is to confirm the basic ideas quickly, write separately and summarize collectively to review the full context.
Since it is urgent, it is necessary for members to concentrate on the task. The leader can initiate a video conference and create a new Feishu Docs through Magic Share. All the participants can chat and write together to edit this document. Questions can be raised and discussed at any time.
Meanwhile, the scope of screen sharing is limited to the window where the document is being displayed, and the sharer can deal with other affairs simultaneously without worrying about privacy disclosure.
At the same time, the conference subtitles record everyone's speech. Participants can search or filter historical subtitle records by speaker or keyword, and directly copy the required content to continue processing, saving a lot of time during the working process.
💐 Use video conferencing for remote meetings to experience the in-person work environment from home. Or try both features together to collaborate and communicate in real time!